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Protecting Templates with File Sharing Passwords
Protecting Templates If you work in a multi-user environment and share your templates with other users, it is important to protect your work from unwanted modification.
While you can change the file properties so the template is read only, you might want some users to be able to make modifications to the template. Further, changing the file properties so the file is read only means you yourself won’t be able to make changes to it without a few extra steps.
Fortunately, you can have the best of both worlds by creating a file sharing password. The file sharing password will allow you to restrict who has the ability to modify the file while allowing all other users to open the file as read only.
To assign a file sharing password to your file, follow these simple steps:
1. Select Options from the Tools menu
2. Click the Security tab
3. Enter a password in the Password to modify: box
4. Click OK
5. Enter the same password again in the pop-up box
6. Click OK
When someone tries to open the template, they will be prompted for the password; if they do not know it, they have the option of opening the file as read only. This feature isn’t limited only to templates: you can assign a file sharing password to any document you create in Word
While you can change the file properties so the template is read only, you might want some users to be able to make modifications to the template. Further, changing the file properties so the file is read only means you yourself won’t be able to make changes to it without a few extra steps.
Fortunately, you can have the best of both worlds by creating a file sharing password. The file sharing password will allow you to restrict who has the ability to modify the file while allowing all other users to open the file as read only.
To assign a file sharing password to your file, follow these simple steps:
1. Select Options from the Tools menu
2. Click the Security tab
3. Enter a password in the Password to modify: box
4. Click OK
5. Enter the same password again in the pop-up box
6. Click OK
When someone tries to open the template, they will be prompted for the password; if they do not know it, they have the option of opening the file as read only. This feature isn’t limited only to templates: you can assign a file sharing password to any document you create in Word
Posted in: Templates
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