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How to Make a Template in Microsoft Word 2007

In Microsoft Word 2007, making a template allows the user to create multiple documents in the same format. Save a Word document as a template to use repeatedly with help from a computer applications consultant in this free video about using desktop publishing software

 

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How to Make a Card Using Microsoft Word 2007

To make a greeting card in Microsoft Word 2007, click on the Office menu button, choose "New," select a greeting card template, and add custom text on the front and inside of the card. Create and print custom greeting cards for any occasion with help from a computer applications consultant in this free video about using desktop publishing software.

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How to Make a Newspaper in Microsoft Word 2007

Microsoft Word can be used to make a newspaper by browsing through the pre-installed templates, finding a newsletter template and inserting the desired text into the different fields. Create a custom newspaper document in Word with help from a computer applications consultant in this free video about using desktop publishing software

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make a flyer in Microsoft Word 2007

To make a flyer in Microsoft Word 2007, add a decorative border by going to the "Page Layout" tab, clicking on the "Page Background" group and selecting "Borders." Add visual impact to a flyer with help from a computer applications consultant in this free video about using desktop publishing software

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How to Create a Resume With Microsoft Word 2007

When writing a resume in Microsoft Word, templates are great resources to ensure proper formatting. Use a pre-installed Word template to create a professional resume with help from a computer applications consultant in this free video about using desktop publishing software

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Methods of Creating a New Template

Like many procedures in Dreamweaver MX, there is more than one way to arrive at a desired goal.  Creating a new template page is no different in this respect, as there are several methods to make one. We will do our best to cover them all in detail in the following segments....

TIP: We cover .htm and .html file and template types in this discussion.  The exact same steps would be used if creating a new ASP, PHP, CFML, JSP or ASPX template and/or instance (child) page. There is one small difference with the templates though: dynamic page templates (those containing server-side code) are now saved with the language extension appended after the ".dwt".  For instance, a cfml template would be named "filename.dwt.cfm," or an asp template would be named "filename.dwt.asp." This was done by Macromedia to prevent the template's sensitive connection information from being viewable in the client browser as it was in earlier versions of DW using just the ".dwt" extension.

Method 1

File» New... [General Tab] Basic Page: HTML.
(Also available from the Standard Toolbar | New button)

File» Save as Template...

Go to The Next Steps section of this document and continue...

Method 2

File» New... [General Tab] Basic Page: HTML Template.
(Also available from the Standard Toolbar | New button)
See figure in Method 1.

File» Save as... (DO NOT USE: File» Save as Template... since you have already specified that this file is to be a template!). Alternatively, you could use File» Save which will also bring up the "Save As" dialog.

Go to The Next Steps section of this document and continue...

Method 3

File» New... [General Tab] Template Page: HTML Template.
(Also available from the Standard Toolbar | New button)

File» Save as... (DO NOT USE: File» Save as Template...).

Go to The Next Steps section of this document and continue...

Method 4

Open the Assets panel using F11.

Select the Templates asset group.

Click the Options Menu of the Assets panel and select New Template.

Provide a name for the template (file extension not required as it is automatically generated for you when you use the assets panel to generate a new asset), and press enter.

Go to The Next Steps section of this document and continue....

Method 5

Open the Assets panel using F11.

Select the Templates asset group.

Right Click (CTRL+Click) in the Templates asset group and select New Template.

Provide a name for the template (file extension not required as it is automatically generated for you when you use the assets panel to generate a new asset), and press enter.

Go to the Next Steps section of this document and continue....

Method 6

Use this method if you have the 'Show New Document Dialog on Control+N' disabled (unchecked).
Location of Preference setting for this is:

Edit» Preferences... [New Document Category] Show New Document Dialog on Control+N

Checked = Enabled;

Unchecked = Disabled.

Press CTRL+N (Command+N).

File» Save as Template...

Go to The Next Steps section of this document and continue....

The Methods Concluded

As you can see, there are many ways to achieve the same goal. Each method produces exactly the same result. Method 3 or 5 are Brad's methods of choice, while method 1 is how Murray operates. You may, however, opt for one of the other methods that better suits your workflow with Dreamweaver MX.

TIP: After you create your template and save it the first time, each subsequent save should be done using File» Save or you run the risk of accidentally creating a nested template or worse, corrupting your existing template.

CAUTION: Prior to adding any links to url's, images, external css files, external js files or include files, save the template so that the links are managed properly from the outset. See Macromedia Technote 13842 for more information.

The Next Steps...

Q. What do you do with the template file now that you have created it?

This segment of the tutorial covers: How to open the template; Edit the content of the template; Make a new page based on the template instance (child); and Edit the content of the template instance (child).

Now what

Open the template file that you just created. You may use any convenient method to do this.

Give the template a title ({sitename} Template).

Add your non-editable content (Site structural elements, graphics and navigational elements).

Add your template region(s).
TIP: At least one region must be added to the body of the template or Dreamweaver pops up a message stating that the template has no editable regions.

Save the template using CTRL+S (Command+S), the toolbar save icon, or File» Save.

Close the template using CTRL+W (Command+W) or File» Close.

You have now created a page that contains all the layout, navigation, and 'boilerplate' content that will appear on every page in the site (well, at least all the pages that will be spawned from this template!). You have also created the 'slots' or editable regions into which each page's unique content will be placed.

Editing content in the template:

Open the existing template from your site panel or Assets panel.

Make changes to areas that are not editable regions.

Save the template using CTRL+S (Command+S) or File» Save.

Update associated pages - this pops up a dialog that you have to agree to or decline (there are reasons to do either of these). On agreeing, Dreamweaver MX updates the child pages, notifies you that it has done so, and then you must click the Close button when finished processing.

Close the Template using CTRL+W (Command+W) or File» Close.

To make new pages based on the created template:

File» New... [Templates tab] to create a "New from template" file using the newly created template.

Select your site in the Templates for: column.

Select your template from the Site "{sitename}": column.

Make sure the Update pages when template changes is checked.

Click the Create button.

Immediately save the page in your site using CTRL+S (Command+S) or File» Save as....

Editing editable region content in the template instance (child):

Open the htm/html file you just saved using any convenient method.

Change the page title from: {sitename} Template to something appropriate.

Edit where able (editable regions).

Save the page using CTRL+S (Command+S), the menu bar icon, or File» Save.

Close the template instance (child) using CTRL+W (Command+W) or File» Close.

Repeat for each page requiring modification.

Upload the modified file(s) to the server.

Conclusion

Well, there you have it! We have tried to give you all the information you need to start creating templates on your own. And, we have provided links to other tutorials and resources that will assist you in becoming even more comfortable with Dreamweaver MX Templates.

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What you'll need

What you'll need

• Dreamweaver MX 6.0 or 6.1 (preferably 6.1 since some template issues have been resolved. For more details, please read the updater release notes here, a synopsis of which, as related to templates, can be found here)
• A defined local site
• 30 minutes of your time

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Creating a New Template from Scratch

Ever notice that most references (read: books) start out with a basic template already set, but almost none tell you how to get to that initial point? Hopefully this tutorial will help you understand the first part of using templates... Creating a new template from scratch.

A good place to start this tutorial is with a clear statement of the value, the purpose, and the operation of templates:

• The value of templates is that they allow you to control most (all?) of the pages in your small to medium site (~50 pages) by only manipulating several (one?) file(s).
• The purpose of templates is to provide a simple way to make sure that a) all dependent pages (child pages) have the same look and navigation, and b) to facilitate the maintenance of those pages.
• The operation of templates is to propagate all changes made to non-editable regions in the template file into all associated child pages. Thus, a single change in a template will appear in multiple pages automatically, while still allowing those child pages to contain unique (page-specific) content.

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Word Download Center

Word Download Center

If you're a Word user, then you'll want to bookmark the Word Download Center. Maintained by Microsoft, it provides templates, addins, and last but not least, service packs designed to correct any vulnerabilities

 

Microsoft 

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Protecting Templates with File Sharing Passwords

Protecting Templates with File Sharing Passwords

Protecting Templates If you work in a multi-user environment and share your templates with other users, it is important to protect your work from unwanted modification.

While you can change the file properties so the template is read only, you might want some users to be able to make modifications to the template. Further, changing the file properties so the file is read only means you yourself won’t be able to make changes to it without a few extra steps.

Fortunately, you can have the best of both worlds by creating a file sharing password. The file sharing password will allow you to restrict who has the ability to modify the file while allowing all other users to open the file as read only.

To assign a file sharing password to your file, follow these simple steps:

1. Select Options from the Tools menu
2. Click the Security tab
3. Enter a password in the Password to modify: box
4. Click OK
5. Enter the same password again in the pop-up box
6. Click OK

When someone tries to open the template, they will be prompted for the password; if they do not know it, they have the option of opening the file as read only. This feature isn’t limited only to templates: you can assign a file sharing password to any document you create in Word

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Creating Shortcuts to Your Templates

Creating Shortcuts to Your Templates

Although Word makes it easy to get to your templates by allowing you to open them from the New file dialog box, if you use a template on a frequent basis, the process can become a bit tedious. You can save a few extra steps by placing a shortcut to the template on your document or in a folder you keep open while you're working. To create a shortcut, follow these steps:

1. In Windows, navigate to the folder where your template is located (if you're having trouble finding it, in Word select Tools-->Options, and then click on the File Locations Tab to display the template filepath)

2. Right-click on the template and select Copy from the pop-up menu

3. On your desktop right-click and select Paste Shortcut

If your desktop becomes too cluttered, or if you stop using the template, you can delete the shortcut without deleting the actual template

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Blogger for Word - - Managing Blog Posts With Microsoft Word

Blogger for Word - - Managing Blog Posts With Microsoft Word

Anyone who has ever published to a blog probably wishes blogging software was more like a word processor. Blog posts are published for all the world to see, and poor spelling and grammar can detract from your message. Blogging services offer very little in the way of grammar and spelling tools.

Many bloggers compensate by first typing their posts in Microsoft Word or another word processor. Sure, it helps you check your grammar, but it also slows things down a bit.

Well, Google has come up with a solution for users of its Blogger service. Blogger for Word is a free plug-in for Microsoft Word. It allows you to create, edit, and publish blog entries directly from Word

Features
Blogger for Word installs quickly and is easy to set up. Just enter your username and password, and you’re ready to begin. The plug-in will save your information, although you should forgo this if you use a shared computer.

You can open and edit your past fifteen entries. It also gives you the option of saving blog entries as drafts on the Blogger service. Visitors won’t see the posts, but you can work on them later from any computer.


Blogger for Word: The Verdict
As a whole, the plug-in works nicely. It is unobtrusive and helps bridge the gap between Word and your blog. Those who blog frequently will appreciate the ease of use and time savings. You can also publish to several blogs.

Blogger for Word has a few quirks, but that is to be expected. Uninitiated bloggers will need to remember that formatting applied in Word won’t necessarily appear in the blog. Experienced bloggers shouldn’t have problems remembering to add html tags to their text.


Limitations
The software is also very limiting. Users must have a free Blogger account, of course. But Blogger for Word is not supported on many computers. It only works on Windows 2000 or XP with Word 2000 or later.

Unfortunately, Mac users are left in the cold, as are people with earlier versions of Word. Hopefully Google will expand support for the plug-in. Likewise, I hope to see other blogging services offer similar tools.


 
 

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Finding Word Templates Online

Finding Word Templates Online

Microsoft offers a variety of templates on the Office web site. If you’re looking for help formatting your document, the Office site is a good place to start.

Access to Microsoft’s templates is built in to Word. The following steps will help you find and download templates:

1. Open the Task pane by pressing Ctrl + F1

2. Use the arrow at the top of the Task pane and select New Document

3. In the Templates section, click Templates on Office Online

Your web browser will open to the Office templates page. You can search by Office program or by theme. When you search by program, you’re then given the option of searching by document type.

When you find a template that suits your need, click the Download Now link. It will open for editing in Word.

Note: To download the templates, you must use Internet Explorer

 

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Start-up Problems -- Tracing Start-up Problems to the Normal Template

Start-up Problems -- Tracing Start-up Problems to the Normal Template

Oftentimes, problems starting Word can be traced back to a corrupt Normal.dot file. If you’re having problems starting Word, you should check that the problem is not with the Normal.dot template before you reinstall the software.

First, locate the Normal.dot template using My Computer or Windows Explorer. The location will vary from computer to computer, depending on options you specified during the original installation and which version of Windows you are using. However, the file path is most likely C:\Documents and settings\Application data\Microsoft\Templates. Once you have located the file, rename it by using the shortcut menu.

Restart Word from the Start menu or from your desktop icon, if you have one. Word will automatically create a new Normal.dot template; if Word starts without any problems, you can deduce that the problem was a corrupt Normal.dot template.

If the problem persists, it is time to take a look at the Windows Registry entry for Word.

Note: If you have made a lot of customizations to Word, you do not want to delete the old Normal.dot template. You can use the Organizer to copy the customizations you made to your new Normal.dot file.

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Templates - - Create Word Templates Quickly

Templates - - Create Word Templates Quickly

Template Creation the Easy Way

Although it is generally a good idea to save any document you wish to use as a template with the .dot extension, a quick way to make a document a template is simply to save it in the Templates folder. By default, any document saved in this folder functions like a template.

1. Create a document you wish to use as a template

2. Click Save or use the Ctrl + S shortcut key

3. In the Save dialog box, navigate to the templates folder (the path is generally C:\Documents and settings\user name\Application data\Microsoft\Templates)

4. Click Save

To create documents based on this template, select New from the File menu. In the New Document task pane, click on General Templates… You should see your document under the General tab. Highlight it and then click OK.

You can also open the template from the Program menu in Windows. Simply click New Office Document. You will be presented with the Templates dialog box, from which you can select your document on the General tab.

One of the benefits of creating a template using the preceding steps is that you can easily make changes to the template. Opening the document from Windows or by using the Open command in Word will open it as a regular document, allowing you to make changes that will then be reflected in the template.

Note: This applies to Microsoft Word 2003 running on Windows XP. If you're using Office 2007 or Windows Vista, find out how to create Word templates quickly on your system.

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Protecting the Normal Template

 Protecting the Normal Template

Because every document created in Word is based on the normal.dot template, many macro viruses make this file the target of their attack. If you want to reduce your system’s susceptibility to macro viruses, making the normal.dot template read-only will provide a little added security.


Navigate through your hard drive until you find the Normal.dot template:

1. Select My Computer from your desktop or from the Windows start menu
2. Click on the drive containing your user settings (this is generally the C: drive)
3. Click on Documents and settings
4. Click on your user name
5. Open the Application data folder
6. Click on Microsoft
7. Open the templates folder

Make the template read-only:

8. Right click on the file named Normal and select Properties
9. Under the Attributes: label, check the box beside Read-only
10. Click the Apply button, then click OK

If you are unable to locate the Normal.dot file by navigating through your folders, you can use the Windows search feature to find it. Once you find it, follow the remaining steps to make the template read only.

Note: when you make the file read-only, you will not be able to make any changes to the template. If you decide you want to make alterations to the template, you should first enable writing to the file by unchecking the read-only box in the Properties dialog box.

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Creating Your Word Template

Saving Your Document as a word Template

 

Once you have outlined your document and are ready to create your Word template, follow these simple steps:

1. Click the File menu and select Save

2. In the File Name box, give your template a name that will be easily recognizable.

3. In the Save as type box, select Document Templates (*.dot)



4. Word will automatically open the default save location for Templates (generally …\Application Data\Microsoft\Templates). If you would prefer to save the template in another location, you can do so by navigating through the folders on your hard drive, but keep in mind that templates saved in locations other than the default location will not appear in the Templates dialog box

5. Click Save

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Introduction to Word Templates

Planning Your Word Template
If you frequently create documents that contain a lot of specialized formatting but don't always contain the same text, you can save yourself a considerable amount of time if you create Word templates to use as the basis of future documents. By using Word’s template feature, you can focus your concentration on the content of the document and leave the formatting up to the template. For those who are unfamiliar with templates, a template is, simply put, a style guide for documents. A Word template can contain formatting, styles, boilerplate text, headers, footers, and macros, in addition to dictionaries, toolbars, and AutoText entries Before you create your Word template, it is a good idea to outline what you want to include in it. You can always go back and edit your template or make changes to elements in documents created from the template, but the little time you spend planning will save you more time in the long run. Here are some tips on what to include: If you're creating a Word template to use as a letter, insert a date field that will update automatically each time the template is opened. Again, if the template will be used to create letters, include your address and contact information. Headers and footers. Use fields or Autotext for information that may change but will always contain the same type of information (i.e., page numbers, document title, file path, etc.). Any text that will be included in all documents based on the template. Columns, margins, tabstops, endnotes, footnotes, etc. Macros. If you want to use specific macros with the document, include them with the template. If your document contains different regions with different formatting, but these regions will not be distinguishable on a blank page, use a descriptive name as placeholder text (i.e. Title, heading, body, or the like). When you open a new document based on the template, you can simply highlight the placeholder text and type over it; text entered in its place will contain the same formatting. Once you have outline of what you want to include in the Word template and have created a blank document containing all the elements in the outline, you are ready to go on the next step, saving the document as a Word template.

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